- "Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle."
Records management involves the management of records within organizations.
Introduction to Records Management: An overview of what records management is and why it is important.
Types of Records: An explanation of the different types of records, including physical and electronic records.
Life Cycle of Records: The stages of a record's existence, from creation to disposal, and the processes that occur during each stage.
Records Retention: The rules and regulations governing how long records must be kept, and the methods for disposing of them once their retention periods have ended.
Legal and Regulatory Requirements: An overview of the laws and regulations that govern records management, and the potential legal consequences for organizations that fail to comply.
Records Inventory and appraisal: The process of identifying, organizing, and evaluating an organization's records to determine which are of value and should be retained, and which can be disposed of.
Classification and Indexing: The methods for organizing and classifying records to make them easy to find and retrieve.
Metadata Management: The process of creating and managing metadata, or data about the data contained in records, to aid in their retrieval and management.
Records Storage and Access: The methods for storing and organizing physical and electronic records to ensure their security, accessibility, and availability.
Disaster Recovery and Business Continuity: The methods for ensuring that records are protected in the event of a disaster or other emergency, and the processes for recovering and continuing business operations after a disruption.
Electronic Records Management Systems: An overview of the features and benefits of electronic records management systems, and the process of selecting and implementing these systems.
Active Records Management: This includes records that are frequently used in day-to-day operational tasks and will be needed again in the near future.
Inactive Records Management: These are records that are no longer in frequent use or do not require immediate access.
Vital Records Management: This involves the management and protection of critical business records, such as those needed to keep the organization running in an emergency or disaster.
Electronic Records Management: Involves the management of electronic records, including emails, documents, and other digital files.
Physical Records Management: This involves the management of physical records, such as paper documents, microfilm, and other physical formats.
Legal Records Management: Deals with the management of legal documents, court cases, and other legal records.
Financial Records Management: Focuses on the proper management of financial documents, such as receipts, invoices, and financial statements.
Medical Records Management: This is the management of patient medical records and other healthcare-related documents.
Personnel Records Management: Deals with the management of employee records, such as performance evaluations, payroll information, and other employee-related documents.
Destruction and Disposition Records Management: Involves the appropriate disposal of records that are no longer needed or have reached the end of their retention period.
- "This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records."
- "The ISO 15489-1: 2001 standard defines records management as '[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records.'"
- "An organization's records preserve aspects of institutional memory."
- "The purpose of records management is part of an organization's broader function of governance, risk management, and compliance and is primarily concerned with managing the evidence of an organization's activities."
- "In determining how long to retain records, their capacity for re-use is important."
- "Records management shows linkages between records management and accountability in governance."
- "Storing, securing, and retrieving records."
- "From the time of creation or receipt to its eventual disposition."
- "The reduction or mitigation of risk associated with managing the evidence."
- "Activities, transactions, and decisions."
- "The ISO 15489-1:2001 describes it as the process for capturing and maintaining evidence of and information about business activities and transactions in the form of records."
- "Records management is part of an organization's broader function of governance."
- "Records management is primarily concerned with managing the evidence of an organization's activities as well as the reduction or mitigation of risk associated with it."
- "Storing records is important for their eventual disposition."
- "Records management is part of an organization's broader function of governance, risk management, and compliance."
- "From the time of creation or receipt to its eventual disposition."
- "The efficient and systematic control of the creation, receipt, maintenance, use and disposition of records."
- "Recent research shows linkages between records management and accountability in governance."
- "Others document what happened and why."