Electronic Records Management

Involves the management of electronic records, including emails, documents, and other digital files.

What is records management?

"Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle..."

What does records management involve?

"...including identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records."

How is records management defined by the ISO 15489-1: 2001 standard?

"The ISO 15489-1: 2001 standard ('ISO 15489-1:2001') defines records management as '[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records..."

What do records within an organization preserve?

"An organization's records preserve aspects of institutional memory."

Why is the re-use capacity of records important in determining retention period?

"In determining how long to retain records, their capacity for re-use is important."

What are some reasons for keeping records?

"Many are kept as evidence of activities, transactions, and decisions. Others document what happened and why."

What is the purpose of records management?

"The purpose of records management is part of an organization's broader function of governance, risk management, and compliance..."

What is the relationship between records management and governance?

"Recent research shows linkages between records management and accountability in governance."

What are the primary responsibilities of records management?

"[the] field of management responsible for the efficient and systematic control of...use and disposition of records..."

What are the key processes involved in records management?

"...including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records."

Why is the protection of records important?

"...storing, securing, retrieving, tracking..."

What is the ultimate fate of records?

"...destroying or permanently preserving records."

How does records management contribute to risk management?

"...reduction or mitigation of risk associated with it."

Why are records considered evidence of an organization's activities?

"...managing the evidence of an organization's activities..."

What is the broader scope of records management within an organization?

"...part of an organization's broader function of governance, risk management, and compliance..."

What is the role of records management in information storage and retrieval?

"...devoted to the management of information in an organization throughout its life cycle..."

What does the term "institutional memory" refer to?

"An organization's records preserve aspects of institutional memory."

How does records management contribute to compliance?

"...part of an organization's broader function of governance, risk management, and compliance..."

How does records management align with organizational accountability?

"Recent research shows linkages between records management and accountability in governance."

How can records management support decision-making?

"...document what happened and why." (Please note that the paragraph provided does not offer specific quotes, so the responses may not be direct quotes from the given text. Instead, the responses summarize the related information.)