"Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle..."
This includes records that are frequently used in day-to-day operational tasks and will be needed again in the near future.
Understanding Records Management: A comprehensive overview of what records management entails, its importance, and how it contributes to the success of an organization.
Types of Records: A detailed categorization of records based on their format, content, and function to help identify records that fall under records management.
Record Life Cycle: An understanding of the different stages of records, from creation to disposition, and how records management strategies can be incorporated at each stage.
Classification and Indexing: The process of assigning an appropriate classification and index to records for easy retrieval, preservation, and disposal.
Legal and Regulatory Compliance: An overview of the significant laws, regulations, and standards that dictate how records must be created, maintained, and disposed of to meet legal obligations.
Records Audit and Analysis: An examination of an organization's records to identify discrepancies, inconsistencies, or potential liabilities that may harm the organization's operations.
Records Retention and Disposition: The strategies for determining the appropriate length of time records should be kept and how to dispose of them systematically.
Electronic Records Management (ERM): A discussion of the challenges involved in managing electronic records, including storage, retrieval, sharing, and protection.
Information Management Systems: An understanding of the software and technology that supports records management activities, including Document Management Systems (DMS), Enterprise Content Management Systems (ECMS), and Records Management Systems (RMS).
Archiving and Preservation: The process of long-term storage of records, preservation, and identification to ensure that valuable records are protected and made accessible when needed.
Records Management Policies and Procedures: The strategies for developing policies, procedures, and guidelines that promote consistent and efficient records management across an organization.
Records Management Training: An understanding of the training approaches required to build internal capacity for records management and foster a culture of compliance within an organization.
Records Management Best Practices: An overview of the best practices that have been proven effective in improving records management, including continuous improvement, team engagement, and compliance monitoring.
Records Management Metrics: The strategies for measuring the effectiveness of records management programs by tracking critical metrics, such as retrieval time, accessibility, and compliance.
Records Management Outsourcing: An overview of the benefits and risks of outsourcing specific records management activities to external service providers.
Electronic Records Management (ERM): This involves the use of technology to organize and manage electronic records, usually by deploying software that assists with the classification, retention, and disposition of electronic records.
Document Management: Document Management primarily refers to the management of physical documents, such as paper documents, forms, etc. This includes filing and indexing, storage and access control, and other aspects of document organization.
Archives and Records Centers Management: Archives Management deals with the control and access of expired records, while Records Centers management involves the storage and access control while active records are still in use.
Information Governance: Information Governance is the process of merging various functions such as data processing, risk management, and compliance to ensure that an organization's information is maintained effectively.
Vital Records Management: Vital Records are business-critical documents that must be secured in the event of a disaster or other non-routine occurrences. Vital Records Management ensures that such records are preserved and securely stored.
Business Continuity and Disaster Recovery Planning: The management of records is essential because it is central to business continuity and disaster recovery planning, which involves the preservation of vital records and their use in response to disaster scenarios.
Legal Records Management: Legal Records Management involves the creation, classification, retention, and disposition of legal documents, such as contracts, legal agreements, court documents, etc.
Email Management: Email Management involves managing email as a record, and identifying what email should be classified as a corporate record and managed accordingly.
Information Lifecycle Management: This is a framework for managing data as it goes through various stages of development, including its creation, use, maintenance, and disposal.
Information Security and Privacy Management: This involves developing and implementing policies and procedures to ensure that confidential, sensitive, and personal information is managed securely and with due regard to privacy regulations.
"...including identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records."
"The ISO 15489-1: 2001 standard ('ISO 15489-1:2001') defines records management as '[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records..."
"An organization's records preserve aspects of institutional memory."
"In determining how long to retain records, their capacity for re-use is important."
"Many are kept as evidence of activities, transactions, and decisions. Others document what happened and why."
"The purpose of records management is part of an organization's broader function of governance, risk management, and compliance..."
"Recent research shows linkages between records management and accountability in governance."
"[the] field of management responsible for the efficient and systematic control of...use and disposition of records..."
"...including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records."
"...storing, securing, retrieving, tracking..."
"...destroying or permanently preserving records."
"...reduction or mitigation of risk associated with it."
"...managing the evidence of an organization's activities..."
"...part of an organization's broader function of governance, risk management, and compliance..."
"...devoted to the management of information in an organization throughout its life cycle..."
"An organization's records preserve aspects of institutional memory."
"...part of an organization's broader function of governance, risk management, and compliance..."
"Recent research shows linkages between records management and accountability in governance."
"...document what happened and why." (Please note that the paragraph provided does not offer specific quotes, so the responses may not be direct quotes from the given text. Instead, the responses summarize the related information.)