- "Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle."
This involves the management of physical records, such as paper documents, microfilm, and other physical formats.
Introduction to Records Management: A basic introduction to the fundamental concepts and principles of Records Management.
Record Keeping Standards and Guidelines: A review of established standards and guidelines for record keeping.
Legal Requirements for Records Management: Overview of legal and regulatory requirements for record keeping.
Designing a Records Management Program: Steps to take in designing and developing a comprehensive records management program.
Classification and Coding Systems: Guidelines for establishing a classification and coding system for records management.
Active and Inactive Records: An overview of how to distinguish between active and inactive records and when to dispose of them.
Storage and Retrieval Systems: An overview of storage options and retrieval methods for physical records.
File Management and Maintenance: Best practices for managing and maintaining physical records, including file creation, organization, and security.
Disaster Planning and Recovery: Steps to take in creating a disaster recovery plan for physical records.
Records Retention and Disposition: Guidelines for establishing retention periods and legal disposition of physical records.
Electronic Records Management: Best practices for managing electronic and digital records in conjunction with physical records.
Privacy and Confidentiality: Guidelines for ensuring the privacy and confidentiality of physical records.
Paper Records Management: This refers to the traditional way of managing records, where all the information is recorded on paper and filed in specific folders, binders, or cabinets.
Microfilm/Microfiche Management: Microfilm/Microfiche is a reduced copy of the original paper document that can be stored in a small, compact space. It is used where a large volume of records needs to be stored with minimal space.
Magnetic Media Management: Magnetic Media Management is used to store information on computer tapes, hard disk drives, floppy disks, and other similar media.
Optical Disc Management: Optical Disc Management refers to the process of storing records on various optical disks such as CD-ROMs, DVDs, and Blu-ray disks.
Storage Management: Storage management refers to the process of storing and organizing physical records, whether on shelves, in cabinets or in special storage areas like off-site storage facilities.
Data Backup and Recovery Management: Data Backup and Recovery Management involves creating copies of essential records and storing them in a secure location, so if the original records are lost, destroyed or become unusable, the backup records can be used to restore data.
Retention Management: Retention management is the process of determining how long records need to be kept, based on legal or regulatory requirements, and ensuring they are securely stored until disposal is required.
Document Destruction and Shredding Management: Document Destruction and Shredding Management is the process of destroying physical records or confidential information to protect it from unauthorized disclosure.
- "This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records."
- "The ISO 15489-1: 2001 standard defines records management as '[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records.'"
- "An organization's records preserve aspects of institutional memory."
- "The purpose of records management is part of an organization's broader function of governance, risk management, and compliance and is primarily concerned with managing the evidence of an organization's activities."
- "In determining how long to retain records, their capacity for re-use is important."
- "Records management shows linkages between records management and accountability in governance."
- "Storing, securing, and retrieving records."
- "From the time of creation or receipt to its eventual disposition."
- "The reduction or mitigation of risk associated with managing the evidence."
- "Activities, transactions, and decisions."
- "The ISO 15489-1:2001 describes it as the process for capturing and maintaining evidence of and information about business activities and transactions in the form of records."
- "Records management is part of an organization's broader function of governance."
- "Records management is primarily concerned with managing the evidence of an organization's activities as well as the reduction or mitigation of risk associated with it."
- "Storing records is important for their eventual disposition."
- "Records management is part of an organization's broader function of governance, risk management, and compliance."
- "From the time of creation or receipt to its eventual disposition."
- "The efficient and systematic control of the creation, receipt, maintenance, use and disposition of records."
- "Recent research shows linkages between records management and accountability in governance."
- "Others document what happened and why."