"Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle..."
An overview of the features and benefits of electronic records management systems, and the process of selecting and implementing these systems.
Records management principles: This includes the fundamentals of records management, such as the lifecycle of records, retention schedules, and disposal methods.
Electronic records and their nature: An understanding of the different types and characteristics of electronic records, such as email, digital documents, databases, and metadata.
Legal and regulatory compliance: An overview of the relevant laws, regulations, and standards that govern electronic records management, including GDPR, HIPAA, and Sarbanes-Oxley Act, among others.
Governance and accountability: This involves the policies, procedures, and guidelines that dictate how electronic records are managed, stored, and accessed, as well as the roles and responsibilities of the various professionals involved.
Information security: The safeguards and controls necessary to protect electronic records and ensure their confidentiality, integrity, and availability, including authentication, encryption, access controls, and disaster recovery.
Technologies and tools: An understanding of the different technologies that support electronic records management, such as content management systems, digital preservation software, and data backup systems.
Metadata and indexing: Metadata is data that describes other data, such as the creator, date, and format of a digital record. Indexing is the process of adding descriptive keywords to electronic records to make them easier to find and retrieve.
Migration and conversion: The process of moving electronic records from one system or format to another, while ensuring that information is not lost or altered.
Staff training and development: Training and development programs to ensure that staff are equipped with the requisite skills and knowledge to manage electronic records effectively.
Collaboration and communication: This relates to how different teams or departments within an organization can collaborate and communicate effectively to manage electronic records, such as through workflows, dashboards, and reporting mechanisms.
Document Management System (DMS): A type of Electronic Records Management System that tracks, stores, and manages electronic documents.
Records Management Software (RMS): An Electronic Records Management System designed to manage and store records produced by an organization.
Enterprise Content Management (ECM): A system that manages, stores, and tracks electronic documents across an organization.
Compliance Management System (CMS): An Electronic Records Management System that manages records in compliance with industry-specific regulations or legal requirements.
Information Governance (IG): An Electronic Records Management System that creates policies and procedures for data management.
Electronic Data Management (EDM): An Electronic Records Management System that manages data and information for the organization.
Electronic Document and Records Management System (EDRMS): An integrated system that manages both electronic documents and records.
Digital Asset Management (DAM): A system that organizes, stores, and tracks digital assets such as images, videos, and audio.
Knowledge Management System (KMS): An Electronic Records Management System that captures, organizes, and shares knowledge within an organization.
Collaboration Software: A system that facilitates collaboration among team members, including document sharing and version control.
"...including identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records."
"The ISO 15489-1: 2001 standard ('ISO 15489-1:2001') defines records management as '[the] field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records..."
"An organization's records preserve aspects of institutional memory."
"In determining how long to retain records, their capacity for re-use is important."
"Many are kept as evidence of activities, transactions, and decisions. Others document what happened and why."
"The purpose of records management is part of an organization's broader function of governance, risk management, and compliance..."
"Recent research shows linkages between records management and accountability in governance."
"[the] field of management responsible for the efficient and systematic control of...use and disposition of records..."
"...including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records."
"...storing, securing, retrieving, tracking..."
"...destroying or permanently preserving records."
"...reduction or mitigation of risk associated with it."
"...managing the evidence of an organization's activities..."
"...part of an organization's broader function of governance, risk management, and compliance..."
"...devoted to the management of information in an organization throughout its life cycle..."
"An organization's records preserve aspects of institutional memory."
"...part of an organization's broader function of governance, risk management, and compliance..."
"Recent research shows linkages between records management and accountability in governance."
"...document what happened and why." (Please note that the paragraph provided does not offer specific quotes, so the responses may not be direct quotes from the given text. Instead, the responses summarize the related information.)