Record-keeping and Documentation

Home > Education > Home Education > Record-keeping and Documentation

An explanation of why record-keeping is important in homeschooling and how to keep accurate records, including attendance, grades, and portfolios.

Importance of Record-keeping: Understanding the significance of keeping accurate records and documentation in your homeschooling journey.
Types of Records: Identifying different types of records to maintain such as attendance, curriculum, assessments, achievements, and progress reports.
Legal requirements: Familiarizing yourself with the legal requirements for homeschooling in your state or country, including record-keeping obligations.
Record-keeping methods: Various methods of maintaining records, including electronic, paper-based, or hybrid systems, along with their pros and cons.
Time management and organization: Establishing effective record-keeping routines to ensure timely documentation and efficient management of your homeschooling responsibilities.
Record retention: Knowing how long to keep records and deciding what to keep and what to discard.
Reviewing and updating records: Regularly reviewing and updating records to ensure that they accurately reflect your child's progress and achievements.
Parent-teacher communication: Understanding the importance of documentation for communicating with other stakeholders such as co-teachers, school officials, or state agencies.
Creating transcripts: Knowing how to create accurate transcripts of your child's homeschooling journey.
Evaluating progress: Learning how to measure your child's progress effectively, including assessments, evaluations, and other performance indicators.
Accountability: Understanding your accountability as a homeschooling parent and the need to demonstrate your child's progress to state authorities, if required.
Insurance and liability: Knowing the insurance and liability implications of homeschooling and the need to maintain accurate records for legal protection.
Resources for Record-keeping: Identifying tools and resources to assist with record-keeping such as software, templates, and online databases.
Record-keeping for special needs: Knowing how to maintain specific records for children with special needs, including their medical history, therapy, and progress reports.
Documenting extracurricular activities: Learning how to document extracurricular activities such as sports, music, or theater for your child's portfolio.
Attendance Records: A record that documents the days and hours your child spends on homeschool activities.
Curriculum Records: A record that identifies the curriculum used, textbooks, and resources for each course.
Lesson Plan Records: A record that shows a detailed plan of each lesson taught during the school year.
Progress Reports: A detailed report on a student's skills and progress.
Subject Tests and Assessments: An evaluation of the student's skills and knowledge of a particular homeschool subject.
Portfolios: A sample of the student's work that includes various assignments and projects completed during the homeschool year.
Standardized Tests: Tests designed to measure student performance against a set of standardized guidelines.
Grading and Transcripts: A record of the student's grades on assignments and exams, as well as a detailed transcript of their academic achievements.
Health Records: A record of physical and emotional health, including vaccinations, illnesses or injuries.
Extracurricular Records: A record of the activities that the student participates in outside of the homeschool curriculum.
Field Trip Records: A record of the places or events that the student visits outside of the homeschool curriculum.
Awards and Achievements: A record of the student's awards, recognitions, and accomplishments.
Parent-Teacher Meeting Notes: Notes taken during meetings between the parent and the teacher to discuss the student's progress, strengths and weaknesses, and any concerns.
Communication Records: A record of communications between the parent and the teacher, including emails, phone calls, and letters.
Graduation Requirements: A record of the graduation requirements for the student to complete high school.
"Home education or elective home education (EHE), is the education of school-aged children at home or a variety of places other than a school."
"Usually conducted by a parent, tutor, or an online teacher."
"Many homeschool families use less formal, more personalized and individualized methods of learning that are not always found in schools."
"Unschooling... is a lesson- and curriculum-free implementation of homeschooling."
"Some families who initially attended a school go through a deschool phase to break away from school habits and prepare for homeschooling."
""Home education" is primarily used in Europe and many Commonwealth countries."
"Homeschooling should not be confused with distance education, which generally refers to the arrangement where the student is educated by and conforms to the requirements of an online school."
"More people began questioning the efficiency and sustainability of school learning, which again led to an increase in the number of homeschoolers."
"Many people believe [the rise of homeschooling] is due to the rise of the Internet, which enables people to obtain information very quickly."
"During the COVID-19 pandemic, many students from all over the world had to study from home due to the danger posed by the virus."
"Some parents see better educational opportunities for their child in homeschooling, for example because they know their child more accurately than a teacher and can concentrate fully on educating usually one to a few persons."
"Some children can also learn better at home... because they are not held back, disturbed or distracted from school matters, do not feel underchallenged or overwhelmed with certain topics, find that certain temperaments are encouraged in school, while others are inhibited, do not cope well with the often predetermined structure or are bullied there."
"Homeschooling is also an option for families living in remote rural areas, those temporarily abroad and those who travel frequently and therefore face the physical impossibility or difficulty of getting their children into school."
"Children may lack adequate socialization and therefore have poorer social skills. Some are also concerned that parents may be unqualified to guide and advise their children in life skills."
"Homeschooled children sometimes score higher on standardized tests."
"Their parents reported... that their children have equally or better developed social skills and participate more in cultural and family activities on average than public school students."
"Homeschoolers are generally more likely to have higher self-esteem, deeper friendships, and better relationships with adults."
"Homeschoolers... are less susceptible to peer pressure." Please note that some questions may not have direct quotes in the provided paragraph for reference.